Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join our team. The chosen candidate will be responsible for the accurate and timely processing of accounts payable transactions, including vendor invoices, employee expense reports, corporate credit cards, and payment processing. This role ensures compliance with company policies, maintains accurate financial records, and supports month-end close activities. The ideal candidate is proactive, detail-oriented, and able to work independently in a fast-paced environment.

Responsibilities

• Process vendor invoices from receipt to payment, ensuring accuracy, approvals, and proper coding
• Match invoices with purchase orders and receiving documents when required
• Prepare and process regular payment runs (EFT, ACH, wire, cheque)
• Maintain vendor records and respond to vendor inquiries
• Review and process employee expense reports in accordance with company policy
• Reconcile corporate credit card statements and follow up on discrepancies
• Reconcile the AP subledger with the general ledger
• Assist with month-end and year-end closing activities
• Prepare AP aging reports and support cash flow planning
• Provide documentation and support for audits
• Maintain organized AP files and ensure compliance with internal controls
• Identify opportunities to improve AP processes
• Perform other accounting or administrative duties as assigned

Skills & Qualifications

• Diploma or Certificate in Accounting, Finance, or related field
• Minimum 3–5 years of accounts payable or accounting experience
• Strong understanding of basic accounting principles
• Experience processing expense reports and corporate credit cards
• Proficiency with accounting software and Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication skills and ability to handle confidential information
• Experience with ERP or cloud-based accounting systems is a desired asset
• Experience in a multi-currency or international environment is a strong asset
• Familiarity with AP-related taxes (GST/HST, PST/QST, VAT) is preferred